Central Oregon Intergovernmental Council

Economic Development

Community and Economic Development

Community development is a major goal for Central Oregon cities and counties, and the region as a whole has significant community development needs. As a regional Council of Governments, COIC’s purpose includes providing a means for the region to work together to identify issues and needs which are regional in scope, achieve concurrence for cooperative actions, and achieve goals in areas including land use, human services, natural resources and environmental protection, public safety, economic development, transportation, education, and workforce development.

COIC provides project-specific Community Development services for individual communities, governments, businesses, and other partner organizations. These services are offered to:

facilitate multi-stakeholder, regional-scope projects and problem-solving;
take advantage of economies of scale by sharing capacity;
address the need for additional staff, resources, and technical capacity, and
COIC has developed in-house expertise in areas that benefit the communities collectively.

Open Procurement

RFP# CED-2017-1

COIC offices will be closed on Monday, January 15 in observance of the holiday. However, CED Manager Scott Aycock will be at the COIC administration office main entrance from 3:30 pm -4:00 pm on that date to collect any RFP proposals that are hand delivered. Scott may be reached at 541-390-4653.

(See below RFP information for questions received prior to January 8 Request for Clarification Deadline)

Title: Central Oregon Regional Housing Needs Assessment
Category: Research and Planning
Organization: Central Oregon Intergovernmental Council
Advertised Beginning: December 21, 2017
Closing Date: January 15, 2018 4:30PM

The Central Oregon Intergovernmental Council requests firms to submit Proposals for the Central Oregon Regional Housing Needs Assessment project, in accordance with the specifications contained in the COIC Request for Proposals released December 20, 2017.

RFP# CED-2017-1 : Central Oregon Regional Housing Needs Assessment

The Regional Housing Needs Assessment is a project of “Housing for All”, a regional housing consortium convened and staffed by COIC.

Proposals shall be submitted to COIC in EITHER a) paper format, delivered as per the information below, OR b) electronic format via email to [email protected].

All paper responses to this Request for Proposals shall be delivered to Scott Aycock, CED Manager, Central Oregon Intergovernmental Council, 334 NE Hawthorne Ave., Bend, Oregon 97701, by 4:30 PM, January 15, 2018. All electronic responses to this Request for Proposals shall be delivered via email to Scott Aycock, CED Manager, at [email protected] by 4:30 PM, January 15, 2018.

Inquiries shall be directed to COIC by phone (541) 548-9523 or e-mail: [email protected]

COIC reserves the right to reject any all proposals, or any part of any proposal that COIC deems it in its best interest to do so.

For additional information about the Central Oregon Intergovernmental Council and its services, please refer to the COIC website at: http://www.coic.org.

Consultant Questions and COIC Responses

Q. Bend is more than 100 times the size of Metolius. Do you anticipate additional detail segmenting the geographic sub-areas of the larger communities, such as Bend, Redmond, or Prineville?

A. I don’t expect that we would need the same level of detail in, for instance, Metolius, as we would elsewhere. In fact, the RFP states the following, leaving the door open to combining geographies (such as Madras and Metolius): “Proposers may propose a scope that aggregates some communities, with a rationale as to why this aggregation will still yield results that are useful to each community.” (page 11). What we really want is for the Consultant to propose an approach that is implementable and useful given the goals expressed in the RFP and the available resources

Q. The H4A partners will manage a majority of the community outreach. In what way, or form, will information collected by the H4A partners be communicated to the Consultant?

A. I would like to work directly with the Consultant to determine the best way to coordinate the community outreach + other resources available from and through the H4A network. Therefore, we would negotiate the appropriate coordination/sharing of information at the Feb. 2018 scope of work refinement meeting anticipated on Page 1

Q. For the forecast years, do you wish to use the most recent forecast released by the Portland State University Center for Population Research, by community and County, or do you have another forecast in mind?

A. PSU figures are what we would expect to use for population forecasts. However, I do not know how much those figures are broken down by, say, age class or other demographic information. So, we may need to augment with other data.

Q. Also, what other questions or clarifications have you received or answered thus far?

A. We have not received any other questions or clarifications. I will post your questions and my responses on the RFP page: https://coic2.org/community-development/